Job Description

Project Clerk – Freetown, Sierra Leone

UN Women is seeking a qualified and organized Project Clerk to support programme implementation, administrative coordination, monitoring and evaluation, reporting, and logistics management for a major gender-responsive governance project in Freetown, Sierra Leone. This opportunity is ideal for candidates searching for UN jobs in Sierra Leone, project management assistant jobs, monitoring and evaluation careers, NGO administration jobs, development sector vacancies, governance project roles, and humanitarian support opportunities in Africa.

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Job Overview

• Position: Project Clerk
• Organization: UN Women
• Location: Freetown, Sierra Leone
• Job Type: Full-Time
• Job Identification: 32821
• Grade: NPSA-4
• Contract Duration: 1 Year Initial Contract
• Project Sector: Governance and National Planning
• Vacancy Category: Local Opportunities
• Reporting To: CO Monitoring, Evaluation and Reporting Officer

About the Project

The Project Clerk will support the implementation of the project titled:

“Empowering Communities Through Gender-Responsive Local Governance: Building Institutional Capacity for Inclusive Service Delivery.”

The three-year initiative is funded by the Embassy of Iceland and aims to strengthen gender-responsive local governance systems across five districts in Sierra Leone. The project focuses on improving access to quality services, resources, and opportunities for women, youth, girls, and vulnerable communities while promoting inclusive participation in social and economic development.

Job Summary

The Project Clerk will provide administrative, logistical, monitoring, evaluation, and reporting support to the project team. The successful candidate will assist with programme implementation, data management, event coordination, financial tracking, reporting, and stakeholder communication.

This role is suitable for professionals interested in project coordination, monitoring and evaluation, development studies, NGO administration, governance programmes, gender equality initiatives, and humanitarian operations.

Key Duties and Responsibilities

Administrative & Programme Support

• Assist in preparing programme work plans, budgets, and implementation arrangements
• Support routine delivery and reporting of project activities and finances
• Coordinate logistical arrangements for workshops, meetings, trainings, and field missions
• Draft meeting minutes and maintain organized filing systems
• Prepare presentations, reports, and briefing materials for project activities
• Support travel arrangements and administrative documentation for programme staff

Monitoring, Evaluation & Reporting

• Support routine monitoring of project activities and budgets
• Assist with data entry, validation, cleaning, and analysis
• Maintain programme trackers, indicators, deliverables, and reporting deadlines
• Prepare summaries of project achievements and monitoring mission reports
• Support impact evaluations, baseline studies, and learning reviews
• Assist with preparation of donor and internal programme reports

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Financial & Compliance Support

• Track programme funds and expenditure records
• Support project audits and implementation of audit recommendations
• Assist with compliance monitoring and documentation management
• Maintain accurate administrative and financial records

Knowledge Management & Training

• Organize trainings and workshops for project teams and partners
• Support communication and knowledge-sharing initiatives
• Assist in preparation of brochures, project briefs, factsheets, and presentations
• Promote effective documentation and information management practices

Educational Qualifications

Applicants must possess:

• Completion of Secondary Education
• Bachelor’s Degree in:
  • Development Studies
  • Business Administration
  • Project Management
  • Monitoring and Evaluation
  • Statistics
  • Public Administration
  • Or related fields

Experience Requirements

Required Experience

• Minimum 3 years of progressively responsible experience in:
  • Project management
  • Monitoring and evaluation
  • Programme reporting
  • Administrative support
  • Data management
  • NGO or development sector operations

Technical Experience

• Experience using:
  • MS Word
  • Excel
  • Spreadsheet and database systems
  • Web-based management systems
  • ERP systems such as Oracle Cloud
  • Data analysis and visualization tools

Preferred Experience

• Experience in gender equality and women’s empowerment programmes
• Knowledge management and project communication experience
• Familiarity with donor-funded projects and UN operations
• Experience supporting governance or humanitarian projects

Required Skills and Competencies

• Excellent communication and organizational skills
• Data analysis and reporting abilities
• Event planning and coordination skills
• Strong administrative and documentation skills
• Knowledge of result-based management
• Stakeholder engagement and teamwork
• Problem-solving and analytical thinking
• ICT and digital reporting skills
• Ability to work in multicultural and inclusive environments
• Understanding of gender equality and women’s rights issues

Language Requirements

Candidates should have:

• Fluency in English
• Knowledge of another UN official language such as French, Arabic, Spanish, Chinese, or Russian is an advantage

Salary and Benefits

UN Women offers a competitive UN employment package which may include:

• Monthly salary under NPSA-4 grade
• Health and medical coverage
• Paid annual leave
• Professional development opportunities
• Training and capacity-building programmes
• Inclusive and multicultural work environment
• Exposure to international development and governance projects
• Career growth opportunities within the UN system

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Training & Professional Development

Selected candidates may receive:

• Monitoring and evaluation training
• Gender equality and governance workshops
• Data management and reporting orientation
• Project management and administrative support training
• Communication and stakeholder engagement development
• Knowledge management and documentation workshops
• UN systems and compliance orientation programmes

Why Apply for This Position?

This role offers an opportunity to:

• Work with a globally recognized United Nations organization
• Support impactful gender equality and governance programmes
• Gain professional experience in monitoring and evaluation
• Build expertise in donor-funded development projects
• Contribute to community empowerment and inclusive governance initiatives
• Develop long-term career opportunities within the international development sector

Application Process

Interested applicants should prepare:

• Updated CV or Resume
• Cover Letter
• Academic Certificates
• Employment References
• Identification Documents

Shortlisted candidates may undergo:

• Written assessments
• Competency-based interviews
• Technical evaluations
• Background and reference verification

Equal Opportunity Statement

UN Women promotes diversity, inclusion, integrity, and equal opportunity employment. Qualified candidates from all backgrounds are encouraged to apply based on competence, professionalism, and commitment to gender equality and development.