Job Description

Administrative Specialist – Finance & Cashier

Job Overview

Company: GIZ Sierra Leone
Job Title: Administrative Specialist – (With Cashier Responsibility)
Location: Makeni | Sierra Leone
Job Type: Full-Time
Department: Finance
Reports To: Head of Finance
Salary Band: Band 4 – Professional 4A
Industry: International Development / NGO / Finance & Administration
Experience Required: 3–5 Years Minimum
Salary: Competitive NGO Salary Package (Based on GIZ Pay Scale)

GIZ Official Website is recruiting an Administrative Specialist – With Cashier Responsibility to support financial transactions, procurement coordination, administrative operations, and compliance processes in Makeni, Sierra Leone. This opportunity is ideal for professionals searching for finance jobs in Sierra Leone, administrative officer jobs, cashier jobs, NGO finance careers, procurement officer jobs, and development sector employment.

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About the Organization

GIZ Sierra Leone is part of the German international cooperation agency dedicated to sustainable development and international education work worldwide.

Operating in Sierra Leone since 1963, GIZ supports projects in:

• Employment Promotion
• Agriculture Development
• Health Care Strengthening
• Resource Governance
• Sustainable Energy Access

The organization collaborates with governments, businesses, civil society, and research institutions to drive sustainable impact and improve operational systems.

GIZ promotes workplace diversity, equal opportunity, flexible work arrangements, and encourages qualified women to apply.

Job Description

The Administrative Specialist – With Cashier Responsibility will manage day-to-day financial transactions, petty cash operations, procurement support, office administration, and compliance reporting in accordance with organizational policies and donor regulations.

The successful candidate will ensure financial transparency, administrative efficiency, procurement coordination, and adherence to internal control systems while supporting country office operations.

This opportunity is suitable for professionals interested in administrative jobs, cash management careers, finance administration jobs, procurement support roles, NGO accounting jobs, and office operations management.

Key Job Responsibilities

Cash Management & Financial Operations

• Manage petty cash funds and ensure accurate financial recording.
• Prepare cash payment vouchers and verify supporting documentation.
• Conduct:
  • Daily cash counts
  • Weekly reconciliations
  • Financial balance verification
• Coordinate petty cash replenishment with the Finance Unit.
• Monitor staff cash advances and ensure proper settlement.
• Prepare journal entries for approval.
• Process:
  • Invoices
  • Bills
  • Payments
  • Daily financial transactions
• Maintain confidentiality and security of financial records.

Administrative Support

• Support procurement activities coordinated through the Country Office in Freetown.
• Assist with logistics arrangements for:
  • Meetings
  • Workshops
  • Official events
• Manage office supplies and inventory replenishment.
• Maintain updated asset registers.
• Coordinate office maintenance and service provider engagement.
• Schedule administrative and calendar activities.
• Support preparation of monthly finance and administration reports.

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Documentation & Reporting

• Prepare reports, memos, and administrative documentation.
• Perform data entry and maintain filing systems.
• Ensure proper document management and compliance records.
• Assist management with clerical and administrative tasks.

Compliance & Audit Support

• Ensure financial and procurement activities comply with:
  • Internal control standards
  • Donor regulations
  • Organizational procedures
• Prepare periodic financial and procurement reports.
• Support:
  • Internal audits
  • External audits
• Provide required financial documentation and clarification.

Continuous Improvement

• Identify opportunities to improve cash management systems.
• Support process efficiency initiatives.
• Stay informed on best practices in travel expense management and finance operations.

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Education Requirements

Required Qualification

Applicants must possess a:

• Bachelor’s Degree in:
  • Business Administration
  • Accounting
  • Finance
  • Procurement
  • Commerce
  • Related Fields

Preferred Additional Knowledge

Knowledge or training in:

• Financial Management
• Procurement Processes
• NGO Compliance Standards
• Accounting Systems
• Administrative Management

Experience Requirements

Required Experience

Candidates must have:

• Minimum 3–5 years of relevant experience in:
  • Cash management
  • Procurement
  • Administrative support
  • Financial operations

Preferred Experience

Experience working with:

• NGOs
• Development projects
• International organizations

Experience in donor-funded environments will be considered an added advantage.

Salary & Benefits

Salary

• Salary Band 4 – Professional 4A
• Competitive compensation based on GIZ salary structure

Employee Benefits

Selected candidates may receive:

• International NGO work exposure
• Career development opportunities
• Professional training programs
• Flexible work arrangements
• Family-friendly workplace policies
• Inclusive and multicultural work environment

Required Skills & Competencies

Technical Skills

• Cash management and reconciliation
• Procurement support
• Financial reporting
• Accounting software proficiency
• Administrative coordination
• Documentation and filing systems
• Data entry and reporting

Soft Skills

• Strong organizational ability
• Attention to detail and accuracy
• Communication and interpersonal skills
• Analytical and problem-solving ability
• Ability to work independently and within teams
• Deadline management skills
• Confidentiality and accountability

Compliance Skills

• Financial governance knowledge
• Internal control systems understanding
• Donor compliance awareness
• Audit support capability

Training & Career Development

Selected professionals may gain:

• NGO finance operations exposure
• Procurement and compliance training
• Audit and governance experience
• Financial reporting enhancement
• Administrative management skills
• International development sector experience

This role can lead to future opportunities such as:

• Finance Officer
• Administrative Manager
• Procurement Officer
• Grants & Compliance Officer
• Senior Finance Administrator
• NGO Operations Coordinator

Application Process

Applicants should submit:

• Cover Letter
• Updated CV/Resume
• Copies of Educational Certificates

Deadline

8 Dec 2026

Email Subject Line:
“Administrative Specialist”

Applications are reviewed on a rolling basis, and early applications are strongly encouraged.

Only shortlisted candidates will be contacted.

Why Apply for This Job?

This opportunity is ideal for professionals seeking:

• Finance jobs in Sierra Leone
• Administrative specialist jobs
• Cashier jobs in NGOs
• Procurement officer careers
• Accounting jobs
• Office administration jobs
• International NGO careers
• Development sector opportunities
• Finance officer jobs
• Cash management careers

If you have strong finance, procurement, and administrative experience with excellent organizational skills, this role at GIZ Sierra Leone offers an exciting opportunity to contribute to impactful development work while growing your professional career in an international environment.