Job Description

Administrative Specialist (Cashier Responsibility) – GIZ Sierra Leone

Job Overview

GIZ is seeking a detail-oriented Administrative Specialist (with Cashier Responsibility) to support its Country Office operations in Sierra Leone. The role is based in Makeni with coordination across Freetown offices and focuses on cash management, administrative support, procurement assistance, and financial compliance.

This position is ideal for professionals experienced in NGO finance operations, petty cash handling, administrative coordination, and donor compliance systems.

Candidates exploring broader administrative jobs in Africa, NGO finance roles, and procurement support careers can also explore opportunities at Ghana Administration & Finance Jobs

Job Details

• Organization: GIZ (German Development Cooperation)
• Location: Makeni / Freetown, Sierra Leone
• Job Type: Full Time
• Department: Finance
• Reporting To: Head of Finance
• Salary Band: 4 (Professional 4A)
• Duty Station: Makeni (1 position)

Job Description (JD)

The Administrative Specialist is responsible for managing daily financial transactions, petty cash operations, procurement support, and administrative coordination, ensuring compliance with internal policies and donor regulations.

Key Responsibilities

Cash Management

• Manage and control petty cash fund operations
• Prepare and process cash payment vouchers with full documentation
• Conduct daily and weekly cash counts and reconciliations
• Monitor cash advances and ensure timely settlements
• Prepare journal entries and financial records for approval
• Maintain secure handling of cash and financial documents

Administrative Support

• Support procurement processes in coordination with Freetown office
• Assist in organizing meetings, workshops, and official events
• Manage office supplies and inventory replenishment
• Maintain asset registers and administrative records
• Liaise with service providers for maintenance and office needs
• Support scheduling and administrative coordination

For broader development sector administrative and NGO finance roles in West Africa, visit Sierra Leone NGO & Finance Jobs

Compliance & Reporting

• Ensure compliance with internal control systems and donor regulations
• Prepare periodic cash and procurement reports
• Support internal and external audit processes
• Maintain accurate documentation for financial transparency

Continuous Improvement

• Identify process improvements in cash handling and administration
• Support efficiency improvements in travel and expense management
• Implement best practices in financial documentation systems

Education Requirements

• Bachelor’s Degree in:
  • Accounting
  • Finance
  • Business Administration
  • Procurement
  • Or related field

Experience Required

• 3–5 years experience in:
  • Cash management
  • Procurement support
  • Administrative or finance roles
• Experience in NGOs or international development organizations is an advantage
• Familiarity with financial compliance systems and donor-funded projects

Candidates interested in expanding their careers in East African development and administrative finance roles can explore opportunities at Tanzania NGO & Finance Jobs

Skills & Competencies

• Strong knowledge of cash handling and accounting procedures
• Proficiency in accounting or financial software
• High attention to detail and accuracy
• Strong organizational and multitasking ability
• Good communication and reporting skills
• Ability to work under pressure and meet deadlines
• Strong ethical standards and confidentiality

Salary & Benefits

• Competitive NGO salary (based on experience and band structure)
• Exposure to international development finance systems
• Professional growth in administration and financial operations
• Training in donor compliance and financial management
• Supportive and inclusive work environment

Training & Development

• Financial management and petty cash control systems
• Procurement and administrative compliance procedures
• Donor reporting and audit preparation techniques
• Office administration and asset management systems
• Internal control and risk management training

How to Apply

Applicants must submit:

• Cover Letter
• Updated CV
• Copies of academic certificates

Subject line must read: “Administrative Specialist”
Deadline: 8th Jan 2027

Closing Note

This role is ideal for professionals experienced in NGO finance administration, petty cash management, procurement support, accounting operations, and donor compliance systems, contributing to efficient development operations in Sierra Leone.